Operating cash flow calculator

Operating cash flow is the cash the day-to-day business makes or uses: cash received from customers minus cash paid for running costs, before equipment and funding.

The formula

Operating cash flow = cash from customers − cash paid for running costs

Worked example: −£7,000 a month

The example is a UK software company in one month: £50,000 of revenue excluding VAT, 400 customers and £180,000 in the bank.

£48,000 in − £55,000 out = −£7,000

Try it with your numbers

Work out your operating cash flow

It starts on the example. Replace any figure with your own; nothing you type leaves your browser.

Your business numbers

Start with any one figure. Each one you add works out more below. Your numbers are kept in this browser only.

What this calculation uses

Turnover

Everything you invoiced in the period.

Cost of sales

Costs that grow with each sale: materials, hosting, payment fees.

Staff costs

Salaries, employer National Insurance, pensions, freelancers.

Sales and marketing

Ads, sales salaries and tools.

Other running costs

Rent, software, insurance, admin.

Corporation Tax

For the period, if you pay any.

Cash received from customers

In the period, not what you invoiced.

Cash paid out for running costs

In the period, not counting equipment.

Add more of your numbers

Open a group to fill it in. Everything you add shows up in the list below the calculator.

Sales and VAT

MonthQuarterYear

My turnover includes VAT

20%5%None

VAT you reclaim on costs

Input VAT on your purchases in the period.

Of which recurring

Subscriptions and contracts, excluding VAT.

Value of orders through your platform

Marketplaces only: what buyers paid in total.

Costs

Depreciation and amortisation

From your accounts. 0 if you have none.

Interest paid

Equipment and other capital spending

Things that last more than a year.

Customers and orders

Customers at the start

New customers

Customers lost

Number of orders

Or invoices, for a service business.

Recurring revenue over one month

MRR at the start of the month

Upgrades

Extra MRR from existing customers.

Downgrades

MRR lost from customers who left

Growth

Revenue this month

Revenue last month

Revenue this quarter

Revenue last quarter

Revenue this year

Revenue last year

Cash

Cash in the bank

Balance sheet

Everything the company owns

Cash, equipment, money owed to you.

Everything it owes

Loans, bills, tax due.

Team

Hours your team works a week

Everyone added together.

Full-time hours a week

One investment or campaign

What you spent

On a campaign, a hire or a piece of kit.

What it brought back

Extra gross profit it produced.

Your operating cash flow

−£7,000

a month

£48,000 in − £55,000 out = −£7,000

Formula: Cash from customers − cash paid for running costs.

A month: −£7,000

How to read your result

Negative operating cash flow is normal for a startup investing in growth, but it has to be paid for from the bank or from new funding.

Watch out for

Leave out investment or loan money received. That is financing, not operations.

Last checked 24 October 2026. Estimates only, not financial, tax or legal advice: check your accounts and documents, and take advice before you act. More terms in the startup glossary.