Full-time equivalent (FTE) calculator

FTE counts staff by hours: total hours worked a week divided by full-time hours. Two people on 18.75 hours each make one FTE at 37.5 hours.

The formula

FTE = total hours a week ÷ full-time hours

Worked example: 8.0

The example is a UK software company in one month: £50,000 of revenue excluding VAT, 400 customers and £180,000 in the bank.

300 hours ÷ 37.5 = 8.0 FTE

Try it with your numbers

Work out your FTE

It starts on the example. Replace any figure with your own; nothing you type leaves your browser.

Your business numbers

Start with any one figure. Each one you add works out more below. Your numbers are kept in this browser only.

What this calculation uses

MonthQuarterYear

Turnover

Everything you invoiced in the period.

Hours your team works a week (needed)

Everyone added together.

Full-time hours a week (needed)

Add more of your numbers

Open a group to fill it in. Everything you add shows up in the list below the calculator.

Sales and VAT

My turnover includes VAT

20%5%None

VAT you reclaim on costs

Input VAT on your purchases in the period.

Of which recurring

Subscriptions and contracts, excluding VAT.

Value of orders through your platform

Marketplaces only: what buyers paid in total.

Costs

Cost of sales

Costs that grow with each sale: materials, hosting, payment fees.

Staff costs

Salaries, employer National Insurance, pensions, freelancers.

Sales and marketing

Ads, sales salaries and tools.

Other running costs

Rent, software, insurance, admin.

Depreciation and amortisation

From your accounts. 0 if you have none.

Interest paid

Corporation Tax

For the period, if you pay any.

Equipment and other capital spending

Things that last more than a year.

Customers and orders

Customers at the start

New customers

Customers lost

Number of orders

Or invoices, for a service business.

Recurring revenue over one month

MRR at the start of the month

Upgrades

Extra MRR from existing customers.

Downgrades

MRR lost from customers who left

Growth

Revenue this month

Revenue last month

Revenue this quarter

Revenue last quarter

Revenue this year

Revenue last year

Cash

Cash in the bank

Cash received from customers

In the period, not what you invoiced.

Cash paid out for running costs

In the period, not counting equipment.

Balance sheet

Everything the company owns

Cash, equipment, money owed to you.

Everything it owes

Loans, bills, tax due.

One investment or campaign

What you spent

On a campaign, a hire or a piece of kit.

What it brought back

Extra gross profit it produced.

Your full-time equivalents

8.0

300 hours ÷ 37.5 = 8.0 FTE

Formula: Total hours a week ÷ full-time hours.

Revenue per FTE: £75,000; a year

How to read your result

Revenue per FTE shows how much each full-time role brings in, and is a common way to compare companies at a similar stage.

Watch out for

Count freelancers who do core work, and say so, or the team looks smaller than it is.

Last checked 24 October 2026. Estimates only, not financial, tax or legal advice: check your accounts and documents, and take advice before you act. More terms in the startup glossary.